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Welcome to In the Loop Welcome to In the Loop, an initiative of the Wayne State University School of Medicine’s Office of Assessment, Accreditation and Continuous Quality Improvement. As a champion of continuous quality improvement, your School of Medicine has benefited from feedback provided by students and other stakeholders. This feedback has been instrumental in driving positive change. In the Loop aims to keep you informed about important updates and changes, and the successes we have achieved together. This month’s edition is our annual review of student relaxation and study spaces on campus and at the clinical sites. Our goal with this newsletter is to inform the following. We have space accessible to all students to assist you with your studying and relaxation during your academic journey. To give you the ability to let us know so that we are aware you have any questions about services or amenities at the various locations. Provide you with an appropriate response to concerns you may have at any time during your academic journey. So, let us get started. On Campus at WSUSOM - Student Study Space and Relaxation SpaceAccessible Student Study Spaces: Your Ideal Study Environment AwaitsWe recognize the value of a comfortable and focused environment to help you thrive in your studies. That is why we offer a variety of study spaces tailored to your needs, including extended hours during critical periods like end-of-course final exams. Shiffman Library: Your Study OasisHours of Operation: Monday-Friday: 8:30 a.m. to 9:00 p.m. Closed: Saturday and Sunday The Shiffman Library offers diverse seating options to fit every study style:
Contact Information for Shiffman LibraryPhone: 313-577-1094, email askmed@wayne.edu. Shiffman librarians reply to inquiries and comments Monday through Friday from 9:00 a.m. to 6:00 p.m., with typical response times of 24 to 48 hours. Messages received after 6:00 p.m. Friday will be answered the next working day. Ask a Librarian: https://library.wayne.edu/services/ask-a-librarian/ AskMed - Shiffman Medical Library Reference Contact Form: https://wayne.libwizard.com/f/askmed How is the school WSU SOM Accessible, Aware and Responsive to Feedback from Students as it relates to the library? We understand the Shiftman Library's operating hours have been a topic of discussion, and we want to provide much needed clarity regarding the current schedule. The decision to limit 24/7 access was based on a comprehensive analysis of after-hours library usage and direct feedback from our students. Data indicate that foot traffic in the building significantly decreases during late evening and overnight hours. Student surveys and discussions reveal a preference for studying at home or in other off-campus locations. We recognize that many students prioritize studying in the comfort and convenience of their own homes. This differs significantly from the undergraduate experience when residential proximity to 24/7 libraries is common. We continually evaluate resources and student needs and are committed to ensuring the Shiftman Library effectively supports your academic success. We will continue to monitor usage patterns and solicit feedback to determine if adjustments are warranted. 24/7 Study Resources Beyond the LibraryTo address any concerns students had, we indeed have an option for 24/7 studying. We understand the importance of flexibility, so when the library closes, your studies do not have to stop. With your WSU student identification, you can access additional 24/7 resources: Mazurek Education Commons:
NOTE: May be in use during business hours due to student learning or testing sessions. Visit https://ems.wayne.edu/emswebapp/Default.aspx for time and schedule University Health Center (UHC) Suite 6E (Open 24/7):
Scott Hall Dedicated Study Spaces:
Contact Information for Mazurek and Scott HallLearning Spaces and Support (LSS), a unit within the Medical Education Support Group, provides a range of services to students, faculty, and staff. These include the duplication and distribution of course materials, as well as comprehensive support for School of Medicine spaces such as computer labs, classrooms, M.D. labs, recreational and relaxation lounges, the music room, fitness room and meditation spaces. Learning Space Coordinator - Scott Nelsen: snelsen@med.wayne.edu Supporting Your Academic SuccessYour School of Medicine is committed to providing the necessary study spaces to excel. Explore these study areas to find your perfect fit any time of day. Accessible Student Study Relaxation Space: A Haven for MindfulnessDesigned and constructed with students in mind, these spaces in and around Scott Hall are your haven for de-stressing and refocusing. Student relaxation space consists of three key areas:
Recreational Relaxation Spaces:The School of Medicine provides vibrant recreational spaces for students to unwind. The Mazurek Student Lounge (Room 146) is open 24/7 and features a ping-pong table, pool table and shuffleboard. The Scott Hall Relaxation Room (Room 1328) offers a comfortable environment with high-top tables, televisions, booths, and lounge seating, also accessible 24/7. Meditation and Maternal Support Spaces:Designated meditation and prayer spaces are available in the Scott Hall-Mazurek complex. This includes the Meditative Epicenter (Scott Hall, Room 2202) and the Student Meditation Room (Mazurek, second floor). A dedicated music room (Scott Hall, Room 2313) provides a creative outlet. Maternal support is prioritized with a dedicated room in Scott Hall (Room 2103). University Health Center Suite 6E, also open 24/7, houses a multi-faith meditation room and two maternal support rooms. Fitness FacilitiesStudents have access to multiple fitness centers to promote physical well-being. The Scott Hall basement fitness center (Room 208) is open 24/7, equipped with treadmills, elliptical machines, and free weights. Lockers are available. The Mort Harris Fitness and Recreation Center offers a wide range of facilities across four levels, including cardio equipment, free weights, a climbing wall, multi-purpose courts and a running track. Detailed hours are available on the center's website. Main Campus Fitness FacilitiesThe Mort Harris Fitness and Recreation Center (5210 Gullen Mall – one mile from Scott Hall) Visit the center’s website for hours of operation and additional information. The Matthaei Physical Education Center is also available, and those hours of operation can be found on that center's website. Matthaei Physical Education Center (corner of Warren and John C. Lodge Service Drive) Visit the Matthaei website for hours and additional information. The Matthaei Physical Education Center is for aquatic enthusiasts or those seeking a more traditional gym setting. Matthaei offers a competitive swimming pool, full-sized gymnasiums, a weight room, outdoor tennis courts and outdoor intramural fields. General Information:All student study and relaxation spaces are maintained to ensure a safe and secure, and well-maintained environment. Most spaces are accessible 24/7, with exceptions noted for facilities with specific hours of operation. Contact Information for Mazurek & Scott Hall Learning Spaces and Support (LSS) is a unit within the Medical Education Support Group that provides a wide range of services to students, faculty, and staff. These services include the duplication and distribution of course materials, as well as comprehensive support for School of Medicine (SOM) spaces such as computer labs, classrooms, MD-Labs, recreational and relaxation lounges, the music room, fitness room, and meditation spaces. Learning Spaces & Support (Laboratory Services) Issues or any concerns as it relates to facilities, please use the facilities form https://forms.wayne.edu/6102e90515d30 How is the school responsive to feedback from students as it relates to the Student Study and Relaxation Spaces onsite at WSUSOM? The School of Medicine encourages and responds to student feedback regarding study and relaxation spaces through multiple channels, ensuring continuous improvement and responsiveness. Students can share insights and concerns through the Warrior Med Suggestion Form, which is reviewed by Kanye Gardner, director of Continuous Quality Improvement. in the Office of Assessment, Accreditation, and Continuous Quality Improvement. Mr. Gardner prioritizes student input and welcomes participation on his continuous improvement team. For issues related to the physical maintenance, students can utilize the Warrior Med Facilities Feedback Form. The form is managed by Facilities Manager Krista Mitchell, who ensures prompt attention to reported problems. Scott Nelson, who manages the day-to-day operations of the rooms in Learning Spaces and Support (LSS), is readily accessible and committed to providing timely responses to student inquiries. Student representatives from each year (M1-M4) serve as vital conduits for feedback, ensuring student concerns are communicated to appropriate parties. The school encourages students to utilize these various avenues to contribute to the ongoing enhancement of their learning and relaxation environments. Hospital Clinical Sites - Student Study Space and Relaxation SpaceStudent Study and Relaxation Spaces at Clinical Sites: A Vital Component of Clerkship ExperienceThe demanding nature of M3 and M4 clerkships necessitates dedicated spaces where students can study, decompress, and address personal needs. The Wayne State University School of Medicine has prioritized the establishment of standardized and well-equipped student study and relaxation areas at all affiliated clinical sites to ensure that students have the resources needed to thrive throughout their clinical training. Each clinical site is committed to offering dedicated student spaces that meet these seven criteria: study areas, relaxation spaces, food options, secure storage, meditation spaces, call rooms, and lactation rooms for maternal support. Here is a breakdown of the amenities, communication methods and contacts for each clinical site: Corewell Health Dearborn
Henry Ford Hospital Detroit - West Grand Blvd
Henry Ford Health System - Providence Southfield: (Formerly Known as Ascension Southfield)
Henry Ford Health System - Providence Novi: (Formerly Ascension Novi)
Henry Ford Health System St. John’s: (Formerly Ascension St. John’s)
Trinity Health Livonia
Trinity Health Oakland Hospital
DMC - Sinai Grace Hospital
DMC - Children’s Hospital of Michigan
DMC - Detroit Receiving Hospital
John D. Dingell VA Medical Center
Your School of Medicine has collaborated diligently with clinical partners to ensure all sites provide essential amenities. The school conducts regular site visits and assessments to verify compliance with established standards.
The school expects each site will provide designated areas for students: study areas, relaxation spaces, food options, secure storage, meditation spaces, call rooms and lactation rooms for maternal support. We are committed to student feedback and continuous improvement. We value feedback and encourage students to report issues or concerns regarding study and relaxation spaces. Your feedback drives continuous improvement and ensures clinical sites meet the evolving needs of students. By prioritizing the provision of well-equipped study and relaxation spaces, WSUSOM demonstrates its commitment to supporting the academic success and well-being of its students during their crucial clerkship years. How does the school respond to feedback relating to WSUSOM Accessible, Aware and Responsive to Feedback from Students as it relates to the student study and relaxation spaces at the clinical sites? The school is committed to providing responsive feedback mechanisms for all student study and relaxation spaces at clinical sites. For M3 students completing clerkships, each clinical site features a dedicated coordinator who serves as the primary point of contact for questions and concerns. Students are introduced to coordinators during orientation and receive information on site amenities. Additionally, M3 and M4 curricular representatives are available to address student feedback. Starting this spring, the school will launch the Clinical Site Feedback Form, enabling students to provide direct, real-time feedback to Associate Dean for Clinical Education Christopher Steffes, M.D.; Director of Continuous Quality Improvement Kanye Gardner; and site coordinators. While the school does not own these sites, our agreements stipulate that they must provide dedicated student spaces meeting specific criteria: study areas, relaxation spaces, food options, secure storage, meditation spaces, call rooms, and lactation rooms. All sites have been assessed to ensure they meet standards for availability, cleanliness, and accessibility. The Clinical Site Feedback Form will facilitate communication of student concerns. Furthermore, students will have the opportunity to provide additional feedback during their annual end-of-year clerkship review. The Office of Assessment, Accreditation, and Continuous Quality Improvement will incorporate site-specific reports into their mid-year and annual clerkship reviews. WSUSOM remains dedicated to fostering open communication with students and continuously improving our partnerships with clinical sites. Let us know what you think! Submit ideas for future issues via the In the Loop Suggestion Form. Submit questions or comments about the School of Medicine via the Warrior Med Suggestions Program. You are free to include your name and contact information or to remain anonymous. All issues of In the Loop can be found on the Office of Assessment, Accreditation and Continuous Quality Improvement website. Sincerely, Kanye L. Gardner, M.B.A., LSSBB, CMLC |
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